Records Department

The Lewis and Clark County Records department is responsible for the recording, scanning and indexing:

  • deeds
  • mortgages
  • surveys
  • mining work
  • resolutions
  • military discharges
  • and many other various documents


The department also files:

  • birth and death records
  • federal tax liens
  • notices of action
  • attachments
  • judgments
  • executions
  • and other miscellaneous documents


Additionally, the department processes realty transfer certificates which are used by the State of Montana, Department of Revenue, to determine the market value of real property.

To contact the Records Department, call (406) 447-8306.

Search of Public Records

Records recorded or filed since April 1, 2001 have been automated and are easily accessed by computer. The grantor/grantee index provided for you on this web site will enable you to search public records of the Lewis and Clark County Recorders Official records. Conversion of the older records is an ongoing effort.

Filing costs are $5.00 per document.

Recording costs are:

  • Conforming documents are $8.00 per page
  • Non conforming documents are $8.00 per page, plus $10.00
  • See MCA 7-4-2636 for further details

Access to images recorded in the Lewis and Clark County Recorders Office can be made available on a subscription basis. To subscribe to images please contact the Recorders Office at (406) 447-8337. When searching for Uniform Commercial Code (UCC) filings, please be advised that Montana law was changed in 2001 requiring only those UCC's pertaining to real estate are required to be filed in the local Clerk and Recorder's Office. All other UCC's are now filed with the Montana Secretary of State.

Birth and Death Records

Birth and death records on file for Lewis and Clark County may date back to the late 1800's. The current State system enables all counties to issue State birth certificates since 1921 and death certificates since 2003, with continuing updates. The present county costs for a certified birth record is $8.00 and certified death records are $7.00, with genealogical copies $.50 each.

Fill out the form you need and save it to your computer. You can then print it out, sign it and return it to our office with the appropriate fee.

Birth Certificate Order Form(PDF, 322KB)

Death Certificate Order Form(PDF, 196KB)

To mail requests to Lewis and Clark County use the following address:

Lewis and Clark County, Records Department
316 North Park Ave. - Room #113
Helena, Montana 59623

Document Standards


Estate Planning Resources

Legal Forms (State of MT)

Montana Realty Transfer Certificate

Montana Code Annotated

Montana State University - Estate Planning