Amy Reeves, the Clerk and Recorder/Treasurer, oversees five county departments:
- Clerk and Recorder
- Property Tax
- Motor Vehicle
The Accounting Department records all transactions relating to the operations and functions of Lewis and Clark County. The Department is also responsible for the payment of debt, including principal and interest. The Department annually prepares the financial statements and supplemental reports in accordance with governmental accounting and financial reporting standards.
The Elections Department is responsible for the administration of federal, state, county, city and special district elections in Lewis and Clark County according to federal and state election laws. The Department also assists in elections for school districts. Additional activities include deputy registrar and election judge training, petition drive signature verification, absentee vote processing and voter registration. This Department maintains the voters' registration files for approximately 50,000 voters in 33 precincts in Lewis and Clark County. Maps of the boundaries are available in the Clerk and Recorder's Office. Approximately 300 temporary election judges are needed to work each election.
The Motor Vehicle Department is responsible for the collection of approximately $11.5 million in licensing title fees and assessment of all vehicles, which require titles under state law. During the last fiscal year, approximately 71,000 registrations were issued through the department. Office hours are from 7:00 a.m. to 6:00 p.m. Monday through Friday, except holidays and the department is open during the noon hour.
The Property Tax Department is responsible for the collection of approximately $132 million in real and personal property taxes. Approximately 37,000 real estate, 3,100 mobile home and 900 personal property tax bills are processed each year. In addition, this department records miscellaneous revenues from county departments, school districts and other special taxing districts of Lewis and Clark County. The Department also issues real property tax assignment certificates and tax deeds for those properties.
The Records Department is responsible for the recording, scanning and indexing of deeds, mortgages, surveys, mining work, resolutions, military discharges and many other various documents. The Department also files birth and death records, federal tax liens, notices of action, attachments, judgments, executions and other miscellaneous documents. In addition, the department processes realty transfer certificates, which are used by the Department of Revenue to determine the market value of real property.