Current Volunteer Resources
Re-Enrolling As A Volunteer
If you are re-enrolling as a Lewis and Clark County 4-H Volunteer, please re-enroll on ZSuites starting October 1st and submit enrollment fees by December 31st. Failure to re-enroll by December 31st results in a $50 late fee for both youth and adult members.
- Enrollment is now fully online via ZSuites.
- Written enrollment instructions
If a full year has gone by without re-enrolling, you will be required to go through the full enrollment process again, including a background check which costs $30. Your first background check is covered by the Lewis & Clark County 4-H Council.
New Volunteer Resources
- Enrollment is completely online via ZSuites
- Written Enrollment Instructions
- New 4-H Family Handbook, Revised 2022
- MT 4-H Leaders Handbook, From the MT 4-H Youth Development Center, Revised 2012
- Lewis & Clark County 4-H Club Leaders Handbook, Revised 2022
- Check the calendar on our front page for news and deadlines, or read our Newsletters
- Make sure you are on our e-mail list! If not, contact the Extension Office ASAP
4-H Donation Form
Click HERE for the 4-H donation form. When filling this form out please note what is listed on the first line is what gets written down. This is very important when it comes to signs being made to ensure there are no mistakes.
Organizational/Club Leaders
As a club leader, it is your role to help guide your officers with planning and running meetings, as well as supervising during club meetings or events. You are playing a supporting role so that your club officers are successful. Here are some resources to help you with this.
Click Here to Access the New 4-H Club Leader Handbook!
Click Here to Access 4-H Club Officer Materials!
- July
- August
- Record Books are due to club leaders by August 31st! The project portions of the record books should have been signed by project leaders. Check for these signatures, and sign the 'My 4-H Year' portion. Fill out the 4-H Record Book Completion Check Sheet, and turn the sheet into the office by the last business day of October.
- September-October
- 4-H Club Planning Guide - Plan at the beginning of the 4-H year, turn in at the end of the following year (First due date is the last business day of October 2020)
- 4-H Building Use Form - Complete ASAP to reserve the dates you need for the Bill Hamilton Building (BHB)
- Awards Night typically occurs at the end of October. Check applications and due dates HERE
- 4-H Record Book Completion Check Sheet - Complete by the last business day of October to receive gold seals and certificates for volunteers and members. Members are to put these certificates in their Record Books.
- Turn in the completed secretary's book/binder to the Extension office by the last business day of October.
- Turn in the completed treasurer's book/binder to the Extension office by the last business day of October.
- Provide new families the link to or hard copy of the New 4-H Family Handbook
- Lewis and Clark County Farm Bureau Hay/Straw Bale Contest Rules and Entry Form
- 4-H Week-Window Display Contest Form and Rules
- Familiarize yourself with Microsoft Teams and consider making a Team for your club! Find instructions for Microsoft Teams here.
- Club Information Form - Due to the Extension office on the last business day of October.
- 4-H Club Financial Report - To be completed at the end of every 4-H year, and due to the Extension office by the last business day of October. We use this to update your 990 non-profit status with the IRS.
- November-December
- Club Re-enrollments - Due by the last business day of December on 4-HOnline. Late enrollments cost $50/family.
- Throughout the Year
- Club Fundraiser Approval & Reporting Forms - No longer required.
- 4-H Check Request Form
- Parliamentary Procedure Practice for 4-H Handbook
- Simple Parliamentary Procedure Guide for 4-H Clubs
- Check County Event Dates
- Approved/Qualifying County Events
Project Leaders
As a project leader, it is your role to work with members enrolled in a specific project or project area, assisting them to plan and carry out experiences that will help them reach their learning goals. Support the positive growth and development of each youth involved. Develop important life skills and create opportunities for you to learn, lead and serve. Time commitment may be two to four hours for planning, working directly with youth, and follow up for each project meeting. More time can be spent, if desired, by volunteers and members in the project group. Project leadership can be a short-term opportunity. A variety of options are available, such as working once a month, once a week, for a short terms periods or for the 4-H year (October to September).
Project and Club Books can be ordered online. Members should check with project leaders on whether or not they need project books. Project Books ARE NOT Record Books.
Click Here to Access the New 4-H Project Leader Handbook!
Resources:
- July
- August
- No Council meeting
- Fair review meetings
- September
- Nominations are taken for Superintendent positions
- End of the 4-H year
- Reflect on the previous year and begin thinking about the next 4-H year
- Montana 4-H Volunteer Resources
- Consider forming a Facebook Group or Microsoft Team for your project
- October
- New 4-H Year begins on October 1st!
- Enrollment Begins!
- Superintendent Elections take place during October Committee meetings
- See nominations HERE
- New 4-H Project Leader Handbook
- Superintendent Project Overview Form due to Extension Office - Last business day of November
- National 4-H Week
- Open House
- Awards Night
- New 4-H Year begins on October 1st!
- November-May
- Keep track of materials owned and purchased using this inventory form, keep with files for the next project leader or turn into the Extension Office
- Select junior superintendents to assist you
- Work with junior superintendents to delegate responsibilities through the year with this task checklist
- Project workshops should be taking place
- Livestock tagging and possession dates occur
- Edit and finalize LCC 4-H Fair Exhibitor's Handbook
- Keep track of materials owned and purchased using this inventory form, keep with files for the next project leader or turn into the Extension Office
- May-June
- Prepare for Fair
- Check Project Records to clear members to enter Fair
- LCC Record Book and Project Completion Guide for Project Leaders
- Project Leader Record Book Review Form
Risk Management
- Risk Management. A Walk in the Park — Risk Management Trail Map for 4-H Youth Development: Available from MSU Extension
- Pre-Event Risk Management Worksheet, by MSU Extension
4-H Volunteer Awards
4-H Volunteer Awards are given out each year at the Lewis & Clark County 4-H Awards Night in October. Volunteers can be nominated between May 1st and October 1st each year using this online Volunteer Awards form. Please watch this website, 4-H social media, and the 4-H newsletter to know when nominations are open and get access to the nomination form.
Find the list of previous winners HERE.
- Community Benefactor Award
- Given to an individual, club, or business providing special service to the Lewis & Clark County 4-H Program.
- Name on plaque in the Extension Office, additional gift from 4-H Council
- Many Hats Award
- Recognizes the volunteer who does it all! This aware recognizes the volunteer who is "always there." Candidate must be an enrolled active adult leader in Lewis & Clark County 4-H.
- Name on plaque in the Extension Office, additional gift from 4-H Council
- Outstanding New Volunteer Award
- This award is designated for volunteers who have been enrolled for two years or less as an adult leader. Candidate must be an enrolled active adult leader in Lewis & Clark County 4-H.
- Name on plaque in the Extension Office, additional gift from 4-H Council
- Appreciation Award
- Recognizes dedication and devoted service given to 4-H. This award can be awarded to any active enrolled leader, volunteer, or employed staff with Lewis & Clark 4-H whose service is outstanding.
- Name on plaque in the Extension Office, additional gift from 4-H Council
- Distinguished Service Award
- Honors that individual who has already received the Appreciation Award or Many Hats Award and has continued to contribute significantly to 4-H countywide. Candidate must be an enrolled active adult leader in Lewis & Clark County.
- Name on plaque in the Extension Office, additional gift from 4-H Council
- Club Leader of the Year Award
- Honors a Lewis & Clark County Club Leader who has gone above and beyond for their club, ensuring youth empowerment and 4-H family success.
- Name on plaque in the Extension Office, additional gift from 4-H Council
The U.S. Department of Agriculture (USDA), Montana State University and the Montana State University Extension Service prohibit discrimination in all of their programs and activities on the basis of race, color, national origin, gender, religion, age, disability, political beliefs, sexual orientation, and marital and family status. Issued in furtherance of cooperative extension work in agriculture and home economics, acts of May 8 and June 30, 1914, in cooperation with the U.S. Department of Agriculture, Jeff Bader, Director of Extension, Extension Service, Montana State University, Bozeman, MT 59717